For the past several years, BestRunners has been conducting annual 5k runs and
accumulating an inventory of race-related equipment and extensive experience in timing race
events. With the experience gained in our own races, we would like to share our knowledge
and provide affordable and cost-effective race timing solution to other charity organizations for

BestRunners accept a donation of $500 for this service towards setup cost and every member who is
involved with this activity volunteers his or her time. 100% of the donation goes to support our
ongoing goals. Under this agreement, BR ( will be providing timing and scoring
services only and not race management services or logistics for the race. Under the terms of
this agreement:

BR provides:
 Reusable tag (Transponder chip wearable on the shoe) will be provided and
collected after the race from the runners.
 Data entry for all registered participants on the race day into scoring software
 Time and scoring of all participants in the event
 Race bibs and pins
 Live race results during event
 Automatic photo capture of finishing time
 Video backup system
 Three members of our organization will be available on site to track the time.

Event provides:
 Electric power supply for powering timing equipment.
 Make setup area available at least 2 hours before starting the race for setting up
timing equipment.
 Excel spreadsheet of all pre-registered participants to BR no later than 72 hours
before the race in a template provided by us.
 Race day registration tables for chip/bib distribution.
 Race officials will be responsible for providing volunteers to handle distribution of
chips/bibs and packet pick-up.

BestRunners will be taking utmost care to capture the start and finish time of every participant. In the
event of any unforeseen malfunction of the system, BestRunners will be happy to provide the
entire service free of donation. Event organization will be responsible for any accident or issue
or claim resulting out of wearable shoe tag. A receipt will be provided to any donation for our
free service.